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sharing in governance of extractive industries

Capacity Development Program Assistant at NRGI in London

 

The Capacity Development Assistant will play a pivotal role in providing effective programmatic and administrative support to the Capacity Development (CD) team’s programs and initiatives. The primary function of the role will be to support with NRGI’s global courses, regional knowledge hubs and fellowships, for which some limited local and international travel may be required. Support will take the form of administrative assistance, in addition to performing support functions, including but not limited to, support to: managing logistics, developing communications materials, gathering and analyzing monitoring and evaluation data, grant processing, financial management and narrative reporting. Additional functions may include supporting the Capacity Development team’s communications work and providing ad-hoc and generalist administrative assistance to the Capacity Development team.

Essential Duties and Responsibilities include the following. NRGI may add, change, or remove essential and other duties at any time.

1) Support to Flagship Programs [Global Courses] (50%)

  • Administrative support: providing comprehensive administrative support to course programs, with a particular focus on effective information management.
  • Logistics: support to course logistics, including flight and accommodation bookings for participants, staff and faculty and arranging for any necessary provision of materials, equipment and resources.
  • Course communication materials: support to development and production of course communications outputs, including blogs, interviews, photos, articles and videos.
  • Course promotion: support with global dissemination strategy/ participant recruitment, identifying organizations to target and means of promotion.
  • Participant selection: assist with internal communication and coordination required for selection of course participants.
  • Financial management: support to expenditure tracking and reconciliation.
  • Grant administration: support to compiling approval documentation and ensuring reporting deadlines are met.
  • MEAL: support with design and administration of course evaluations, distilling, synthesizing and analyzing findings, gathering information on alumni trajectories, inputting and analyzing information on participant selection and recruitment.

2) Support to other Capacity Development Programs (45%) 

a. Support to Regional Knowledge Hubs (20%)

  • Information management: providing support to effective information management, including supporting effective communication flow and supporting the development of user-friendly resource repositories;
  • MEAL: support with documenting and sharing lessons learnt, including gathering information on impact;
  • Administrative support: provide comprehensive administrative support to regional knowledge hub meeting, including support with meeting design, management and documentation.
  • Logistics: support to meeting logistics, including flight and accommodation bookings for participants and staff and arranging for any necessary provision of materials, equipment and resources.
  • Financial management: support to expenditure tracking and reconciliation.

b. Support to Alumni Outreach (15%)

  • Communications: support to development and production of both internal and outward-facing alumni communications materials, including updating social media platforms with news, blogs, interviews, photos, articles and videos.
  • MEAL: support to establishing effective systems for the gathering and analysis of data on alumni trajectories and long-term course impact and involvement.

c. Support to Women Leaders in Extractives Fellowship (10%)

  • Administrative support: provide comprehensive programme administrative support.
  • Communication materials: support development and production of fellowship communications outputs, including blogs, interviews, photos, articles and videos.
  • Financial management: support to expenditure tracking and reconciliation.
  • MEAL: support with design and administration of fellowship evaluations, distilling, synthesizing and analyzing findings ahead of fellowship debriefs, gathering information on alumni trajectories.

3) Other Tasks (5%) 

  • Providing ad-hoc and generalist administrative assistance to the Capacity Development team.

Work Environment and Physical Demands: 

Essential functions are typically performed in an office setting with a low level of noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Person Specification 

  Essential Desirable
Education / Experience    
University degree in a related field - e.g. development studies, political science, law, economics, sociology  
Demonstrable relevant work experience - e.g. in development programming, events or short courses  
Experience of working on, or interest in, resource governance and transparency  
Experience working in partnership with higher education institutions  
Experience of working on and producing media and communications materials  
Experience or knowledge of working with programme cycle management and/or Monitoring, Evaluation, Accountability and Learning systems and approaches  
Experience of working with programme beneficiaries  
Skills    
Excellent computer skills, proficient in Microsoft Office (or equivalent packages)  
Excellent grasp of a range of administrative skills, including logistics and information management  
Engaging writing and presentation skills: able to communicate well with diverse audiences  
Strong analytical skills: able to source and interpret complex information for research and programme management purposes  
Fluency in English  
An ability to work in NRGI’s commonly used foreign languages (French, Arabic, Spanish, Russian)  
Behaviors    
Highly organised, pro-active with attention to detail: able to work calmly under pressure, to manage competing priorities in own workload and to meet multiple deadlines in a fast-paced work environment  
Collegiate in approach: works well as part of a team, able to collaborate but possesses the initiative to take the lead on discrete tasks  
Willingness to take on and execute routine tasks to a high standard  
Strong diplomacy and interpersonal skills: an ability to interact professionally with multiple external stakeholders in international environments  
Ability to build and maintain relationships with a wide array of people with diverse backgrounds throughout a complex organization  
Willingness to undertake work-related travel to U.K. and international locations  
Job title: Program Assistant, Capacity Development
Report to: Capacity Development Officer (line manager)
Department: Capacity Development
Post Type: Part-time (3 days per week, days flexible)
Salary: Commensurate with experience
Contract Type: 1-year contract

To Apply: Please send a cover letter, CV/resume, and salary range to jobs-uk@resourcegovernance.org Applications will be reviewed on a rolling basis, so we encourage you to apply as soon as possible. Please include in subject line: NRGI/ Governance Associate.

All candidates will be asked to confirm their right to work in the U.K. and to provide documentary evidence of their status at the interview stage.

Last updated by GOXI Dec 19, 2016.

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